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Assistant Site Manager

Position: Assistant Site Manager

Supervisor: Site Manager (Project Manager)

Status: Non-Exempt - Hourly

Salary: $42,000.00 - $50,000.00

The Assistant Site Manager will supervise and perform various duties relative to property management for development with 200 or more housing units. Responsibilities include leasing, rent collection, resident relations and purchasing. Duties Include enforcing ail rules and regulations regarding tenant selecting, continued occupancy and evictions. Demonstration of ability to operate within budget parameters by minimizing expenditures and increasing occupancy is essential.

Duties And Responsibilities

The statements contained herein reflect general details as necessary to describe the principal functions of the Job and the level of knowledge and scope of responsibility typically required for the Job, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise balance the workload.


Essential Duties:

  1. Provides assistance to the Site Manager with the overall management of the assigned development(s)
  2. Walks the grounds on a consistent basis to identify potential problems and maintenance needs of the community
  3. Assists new residents by performing tasks such as lease preparation, signing, apartment inspection, processing and orientation
  4. Receives and distributes maintenance work orders
  5. Provides weekly reports on activities for the community under his or her supervision, i.e. vacant units, units under repair, scheduled maintenance, outstanding work orders, notices issued, evictions, nuisance calls, etc.
  6. Reviews incident reports and meeting reports and coordinates matters as necessary with the police department.
  7. Monitors expenses and assists the Site Manager in ensuring that operations are within budget parameters
  8. Issues purchase orders and tracks expenditures from Initial order through invoice processing
  9. Purchases office supplies and other administrative supplies for property
  10. Posts charges and work order information into the computer system and generates notices for residents accordingly
  11. Performs Annual and Interim Tenant Re-certifications.

Other Important Duties

Participates in training and developmental activities as directed by supervisor. Performs related work as required and as deemed necessary by Tallahassee Housing Authority.

Required Knowledge, Skill and Abilities

  1. Knowledge of the general operations and procedures of a Public Housing Agency
  2. Knowledge of local, state and federal laws governing public and other subsidized housing programs such as health and fire regulations, landlord/tenant regulations, leasing of property and evictions
  3. Knowledge of community/social services available through local, state and/or federal agencies for funding resources
  4. Skill in utilizing standard office equipment such as computers, copier; calculators, etc.
  5. Skill in evaluating and preparing professional and technical reports, grant applicat50ns and other documents
  6. Ability to make moderately complex computations with accuracy
  7. Ability to prepare and present ideas in a clear and concise manner in English, both verbally and In writing
  8. Ability to establish and maintain effective working relationships with co-workers, consultants, contractors, residents, HUD, the general public, and local, state and federal officials
  9. Ability to work productively in less than ideal conditions, e.g. in noisy or high traffic areas, etc.

Physical Requirements

  1. Level of manual dexterity sufficient to allow for operation of terminal keyboard, telephone, copier/fax, scanner, calculator, etc.
  2. Ability to move, handle or lift small objects around desk area such as files, computer printouts, reports, calculator, small boxes of supplies, etc.
  3. Ability to walk for extended periods of times in order to Inspect residential units
  4. Ability to physically inspect residential units by bending, standing, kneeling, crawling or lifting moderately heavy objects

Minimum Education, Training And/Or Experience

  1. Bachelor's degree from an accredited four-year college or university with major course work in Management, Public Administration or a related area; and at least three (3) years of work experience in subsidized housing and/or property management . Two (2) years additional work experience in subsidized housing and/or management may substitute for the bachelor's degree,
  2. Preference will be given to applicants with Public Housing Certification or Rent Calculation and Occupancy Certification and supervisory experience.
  3. Special Requirements:
  4. Must possess a valid Florida Driver's license and pass a driver's license check
  5. Ability to pass criminal background checks, reference checks and drug screen

Email resumes to Dana Green.